Details
 

01/05/2017

Sales Assistant

Experience Columbus

Summary:

Support national sales managers, sales managers and/or directors of regional sales. Assist convention sales departments with special projects. Interact with Experience Columbus members and current and potential clients.

Major Responsibilities:

1. Finalize and distribute convention sales leads and all forms related to processing pending and definite business:

• Record and manage all forms necessary for bid process including creating bid books.

• Following the bid process, assist with coordinating all aspects of site inspections including transportation and communications with all parties involved.

• Customize and format bid book pages.

• Order and ship client gifts

2. Support assigned sales managers:

• Assist with all pre and post activities related to sales missions and trade shows for respective sales managers:

  • Ship requested goods from the office.

  • Compile all the contacts' information, notes and organizing correspondence post-show

• Perform the following within the Simpleview database:

  • Accurately update projection sheets to reflect manager’s definite business and tentative bookings

  • Input sales related activities.

  • Create leads as needed.

  • Process reports for managers regarding bookings and accounts.

  • Maintain member contact records.

  • Assist with the entry of Economic Impact calculations and related documents.

  • Communicate directly with clients and members regarding Simpleview database information.

• Perform the following regarding the MINT database:

  • Ensure correct reporting to MINT

  • Conduct research and access MINT reports to compile information for a particular booking

  • Contribute to monthly MINT reporting of definites and histories via DMAI's website and Simpleview

• Assist managers with special events.

• Act as liaison for offsite managers, providing efficient and effective communication, implicit trust, and competent time management.

• Handle mass mailings

• Collaborate with other administrative assistants to manage inventory and re-stock mailroom and promotional materials.

Other Responsibilities:

1. Coordinate all aspects of in-house and client meetings

2. Attend client and Experience Columbus functions as requested:

   • Volunteer time for events including nights and weekends.

   • Team with Experience Columbus and Greater Columbus Sports Commission for extra events and street teams

3. Process expense reports, check requests and registrations
4. Provide assistance to others, as required:

• Help the Market Analyst with contributed services report each month.

• Provide phone coverage for Experience Columbus receptionist on scheduled days.

• Help the Services department with Exhibitor Welcomes.

• Assist with the training of new sales assistants.

Interested candidates can apply here.

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