VIP Site Coordinator

Cincinnati USA Convention & Visitors Bureau

At Cincinnati USA Convention and Visitors Bureau it’s our job to promote our great destination. With revitalization and energy throughout our area we’re pleased show off our city. We are seeking a full-time site visit coordinator to help the sales team book every potential piece of business.

Specifically, you will:

Develop, plan and execute events to “wow” all potential clients.
Manage the logistics of each event (familiarization tours, site visits, tradeshows, missions) and plan the event with the customer experience in mind

- Select venues, invitations, develop agendas, confirm attendees, provide audio visual aids as necessary, coordinate meal menus, and appreciation gifts.

- Arrange all aspects of the tours including transportation, VIP tours with hospitality partners, and dining experiences.

Develop comprehensive profiles on visiting clients and tailor their visit based on their personal preferences. Develop a recognition program whereby our partners can easily identify our VIP clients
Coordinate with community partners to identify and develop cooperative sponsorship opportunities.
Develop invitations and integrate with web marketing to track responses and distribute the invitations.
Coordinate CVB pre and post-convention meetings including coordinating client surveys.

Requirements:

BA/BS degree or equivalent related experience
Demonstrate excellent communication and organizational skills
Demonstrate a strong attention to detail
Practical knowledge of office computer software / customer database
Familiarity with the local area
Excellent administrative, negotiation, and follow-up skills.
Proficient computer skills, including working knowledge of Microsoft Word, Excel, and PowerPoint, internet browsers, and e-mail systems.
Good speaking and listening skills.
Ability to take initiative and work independently.
Ability to be adaptable, flexible, and to handle multiple tasks simultaneously.
Willing and able to work evenings, weekends and holidays based on client, event, and office demands
Ability to interact with others, both in person and through phone, e-mail, and written correspondence

If you’d like to join the team to be on the front lines of selling our great destination to convention and meeting planners please apply by sending your resume and cover letter/email to jobs@cincyusa.com EOE

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