ASAE Manager

Experience Columbus

Summary: Provide coordination/services expertise for Experience Columbus prior to and during the American Society of Association Executives (ASAE) convention: 2019 for Convention Services, Events, Convention Sales and Government Affairs. Potential to continue work within Convention Services or Events upon successful completion of ASAE Manager role.

Major Responsibilities:

  1. Coordinate all central files and information for ASAE including but not limited to:
  • Scheduling, attending, and recording all committee and working group meetings
  • Maintain the data base for communication with committees, members, staff and volunteers
  • Assist with volunteer schedules for all events during ASAE
  • Record and help coordinate project timelines for all service needs, marketing materials, events (Including permitting), sponsorship fulfillment and government involvement
  • Maintain sponsorship presentation calendar, commitments and fulfillment requirements
  1. Coordinate with Interactive Marketing for all social media for ASAE
  • Work with Director of Interactive Marketing on venue database project
  • Record and work with venues on booking policy for rooms and special events
  1. Identify community groups and make presentations about the importance of ASAE (audiences include: Crossroads SID, CMH Ambassadors, CTA's, Short North, Arena District, etc.)
  • Help prepare, maintain and distribute information on ASAE to the public and hospitality community (these would be coordinated through Convention Services, Convention Sales, and Marketing)
  1. Responsible for transportation system, courtesy car management and VIP vehicles/needs during ASAE
  2. Assist with hospitality and special event execution
  3. Oversight of ASAE command center. This includes acquiring equipment and infrastructure
  4. Coordinate and manage the pre-promote trip to ASAE 2018 in Chicago

Other Responsibilities:

  1. Assist with other VIP service needs prior to ASAE (Women's Final Four, Arnold Sports Festival and other industry groups that serve as a training tool prior to ASAE).
  2. Participate with events team during NCAA Women's Final Four, Experience Columbus Annual Meeting, and Women's Sports Report

Education and Experience:

  • Bachelor's degree in hospitality management, communications, marketing or related field preferred
  • 2-3 years' experience in event planning, convention services preferred
  • CMP certification preferred
  • The organization requires all employees obtain and maintain their Certified Tourism Ambassador (CTA) designation

Competencies and Skills:

  • Highly organized, detail oriented, enthusiastic, creative and excellent teamwork orientation
  • Strong written and verbal communication skills
  • Excellent time management skills, planning and project management skills, competency to work well under pressure, and manage information coming from multiple sources
  • Customer service skills
  • Confident public speaker with the ability to direct the activities of large groups of staff and volunteers
  • Ability to maintain composure under pressure
  • Strong knowledge of Microsoft Windows applications and social media tools
  • Desktop publishing, computer graphics and/or design experience with Photoshop and Illustrator a plus

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